Frequently Asked Questions

IT Asset Disposition (ITAD) governs inventory, serial tracking, sanitization/destruction, transport, residual-value decisions, recovery and document delivery. Ordinary e-waste recycling mainly addresses materials and weight. ITAD also manages data security, asset responsibility, Chain of Custody and audit evidence: it is traceable retirement governance.

Equipment may retain personal/customer data, research, credentials or configuration. Without serial lists, handoffs, defined treatment and destinations, the enterprise may be unable to demonstrate that risk was addressed. Select controls against sensitivity, contracts and policy.

The need depends on sensitive data, obligations to customers/headquarters and closure evidence, not company size alone. Smaller firms can use a proportionate process with serial inventory, data treatment, handoffs and certificates.

An appropriate field can support Purge for compatible HDD or tape. Effectiveness depends on field/media suitability, operations, calibration and verification records. Degaussing is ineffective for SSD/USB flash and is not physical Destroy. Higher-risk cases may also assess destruction.

NIST SP 800-88 guides Clear/Purge/Destroy decisions according to sensitivity, media and intended use. Enterprises use it for policies, supplier requirements and verification records, together with contracts, law and internal policy.

HDDs are magnetic and may support overwrite, Degaussing or destruction. SSD controllers manage flash with reserved areas and remapped blocks; host overwrite may miss locations. Assess manufacturer sanitization, qualified Cryptographic Erase or appropriate physical treatment according to classification and condition.

On-Site treatment supports sensitive media, non-removal or witness requirements. Off-Site work uses controlled transport and custody and can suit large batches and cost planning. Compare risk, space/power, noise/dust, quantity, timing, documents and treatment cost.

Chain of Custody records responsibility and time through inventory, handoff, loading, transport, intake, destruction and final treatment. It shows who received an asset, when and where, reducing loss, substitution and unauthorized-access risk and supporting audit/incident review.

A project certificate may identify the customer, date, equipment/media scope, serials, method, location and provider. It is supporting evidence; sufficiency for a particular audit, law or customer requirement depends on fields, custody evidence, method and organizational review.

AI platforms include valuable GPU, CPU, HBM/RAM, SSD, NIC, boards and power components, with data/configuration across storage and management locations. They require deeper serial inventory, media identification, handling safety, value decisions and Data Center coordination.

No. Classify by actual data storage, sensitivity, condition, warranty and value policy. Prioritize data-bearing SSDs; GPUs, CPUs, memory and other parts may be reused, resold, recovered or destroyed after assessment. Retain component serials and outcomes rather than assuming one risk for all parts.

NAID AAA audits information-destruction services; ISO 27001 addresses information-security management; R2v3 addresses electronics reuse/recycling management. Requirements vary by project. Assess certifications alongside sensitivity, contracts, supply-chain policy, destinations, audit needs and actual operating controls.

It supports retirement/data-treatment evidence but is not a complete ESG disclosure by itself. Confirm weight, classification, destinations, factors, boundaries and internal review. Mark carbon figures as estimates based on available data; third-party assurance requires its own evidence.

Fees can depend on count/type, weight, floors/handling, On-Site or Off-Site work, method, distance, documents, imagery, timing and recoverable value. KYI assesses needs before quoting per item, weight or project so data-security and operating conditions are included.

Timing depends on quantity, surveys, inventory completeness, methods, access applications, transport and reporting. Data Center or bulk work commonly requires fuller assessment and staged execution. Estimated timing is stated in the proposal and plan.

Options can include whole-system reuse, component resale, buyback credit or material recovery according to policy. Separate media and reusable assets, then confirm sanitization, serials, valuation and destinations. Value depends on model, configuration, quantity, function, appearance and market conditions.

KYI is the dedicated ITAD service brand/company. Its foundation draws on Liansin's more than 20 years of electronics, retirement, logistics, sorting and recovery experience. This describes the team and downstream network, not KYI's company age. KYI integrates that experience into enterprise services focused on security, traceability and documents.

Liansin provides accumulated logistics, sorting, recovery and downstream operating experience. KYI focuses on enterprise ITAD, Secure Data Destruction, serial control, custody, project communication and ESG documents. Roles and deliverables are stated in each proposal or contract.

A project assessment is the starting point. Such work normally requires batch inventory, dismantling, packing, transport/staff planning, serial reconciliation, media treatment, value classification and documents. Capacity and execution scope follow the surveyed site, timing, continuity requirements and risk review.

It may, but age alone is insufficient. Brand and model, CPU and memory specifications, function, component completeness, manufacturer support and current demand affect suitability for whole-system reuse, component assessment or material recovery. KYI first classifies the inventory and explains which items can be valued.

Subsequent destinations are planned according to condition, customer policy, data-treatment requirements and the contract. Restrictions on regions, reuse or specific disposition methods can be raised during assessment. Feasibility and associated costs must be confirmed in the written proposal.

Initial valuation considers model, specifications, quantity, function and appearance, warranty or support, licensing, data requirements, handling cost and market supply and demand. Incomplete information may require sample testing or site confirmation. Final amounts follow the agreed inventory and acceptance criteria.

Depending on the transaction and contract, deliverables may include the equipment inventory, valuation or quotation, handoff records, acceptance results and settlement documents. Invoices, vouchers and accounting treatment depend on the actual transaction and applicable tax rules; the enterprise should consult its finance or tax adviser.

Submitting equipment information supports assessment and does not mean the enterprise has agreed to transact. KYI uses it for the valuation, requirement confirmation and follow-up, and retains it for a reasonably necessary period based on project purposes, legal requirements and internal policy. See the Privacy Policy for details.

A batch inventory can include servers, PCs, networking, storage, peripherals and Data Center equipment. Items may be separated into buyback, credit, data destruction or resource-recovery paths. Inclusion, fees and net settlement are itemized in the quotation or proposal.

KYI identifies HDDs, SSDs, Flash, configuration files and other components that may store information, then assesses Clear, Purge or Destroy according to customer policy, data sensitivity, device capability and NIST SP 800-88 Rev.2 reference principles. Sanitization verification, serial lists and certificates are delivered as agreed.

Timing depends on volume, inventory completeness, testing and site-survey needs, data treatment, contract review, handling arrangements and acceptance criteria. KYI normally responds to an inquiry within one to two business days. Assessment and execution schedules for large, urgent or special-site projects are confirmed separately.

Microsoft ended standard support for Windows 10 on October 14, 2025. Eligible devices may still receive time-limited security updates through the Extended Security Updates (ESU) program. Organizations should inventory device models, Windows 11 compatibility, ESU eligibility, data sensitivity, and residual value before deciding whether to retain or upgrade devices, securely sanitize and reuse them, or destroy data-bearing media and recycle remaining materials. Retirement plans should also address MDM and directory enrollment, BitLocker recovery keys, cloud sessions, and software entitlements. Record each device's identifier, custody transfers, and treatment outcome. Age alone is not a sufficient disposition rule; methods and schedules depend on the inventory and agreed scope.

Businesses should evaluate the service provider's safeguards, processing scope, confidentiality duties, and incident procedures under the provisions of Taiwan's Personal Data Protection Act that are actually in force and any applicable sector-specific rules. Amendments were promulgated on November 11, 2025, but implementation dates for certain provisions remain pending. Appropriate evidence may include asset lists, chain-of-custody records, treatment methods, verification outcomes, destruction certificates, and downstream disposition records. The evidence itself requires protection. Legal liability depends on the facts and applicable provisions; the absence of a particular certificate format does not automatically establish a violation.

Useful evidence includes equipment categories, quantities and weights, reuse and material recovery routes, downstream destinations, calculation boundaries, emission-factor sources, and uncertainty. Serial-number inventories, custody records, and destruction certificates can support information-governance disclosures. Distinguish actual greenhouse gas emissions from estimated avoided emissions under a comparison scenario; the latter should not automatically offset Scope 3 figures. Mandatory disclosures depend on the reporting framework, reporting entity, and materiality assessment.

First, check whether data remains on the old servers, in snapshots or backups, on RAID drives, or on attached storage. Completing a cloud migration does not show that on-premises media have been securely sanitized. Before retiring the equipment, the customer should confirm acceptance of the migration, any rollback or retention requirements, and the handover of licenses and keys. Then choose a suitable Clear, Purge, or Destroy method based on data sensitivity and what the media support. Keep a record of serial numbers and evidence of how the media were treated. If the old servers have residual value, assess data sanitization separately from the equipment's recovery value. Do not assume a fixed waiting period or residual-value percentage.

Begin with the parent company's requirements for permitted methods, evidence fields, serial-level traceability, data classification, custody, and witnessing. Then clarify responsibilities among KYI, the customer, and any authorized downstream partners. Depending on the engagement, bilingual inventories, treatment records, and sample destruction certificates can be evaluated against the customer's checklist. Whether GDPR, SOC 2, or ISO/IEC 27001 applies—and whether requirements have been satisfied—is determined by the responsible legal, audit, or certification parties; documentation alone does not confer compliance or certification.

Yes. The organization's authorized IT or security administrators should review MDM enrollment, device certificates, VPN profiles, cloud synchronization, Microsoft 365 or Google Workspace sessions, software entitlements, and API keys. Sanitizing a physical device does not revoke cloud access or remove backups. Maintain an ownership checklist and records of revocation or transfer. Any ITAD contract must explicitly state whether such system-administration tasks are included; they should not be assumed to be part of KYI's standard scope.

Check the tender documents for requirements that apply to the bidder, joint bids, and subcontractors. If the tender requires the bidder to hold a valid ISO/IEC 27001 certificate, planned certification or a related company's certificate cannot replace the bidder's own. Whether joint bids, subcontracting, or other arrangements are permitted depends on the tender documents and the procuring entity's requirements. Public statements should distinguish certifications already held from those applied for or planned.

Inventory primary storage, NAS and RAID or ZFS media, snapshots, backups, off-site copies, cloud versions, and encryption keys. The data owner must approve retention, migration, and deletion decisions. Deleting a primary file does not demonstrate that all copies have been removed. During physical retirement, record each medium's identifier and use a suitable Clear, Purge, or Destroy method based on sensitivity and device capability. Backup and cloud owners should separately validate those copies. A photograph of equipment does not prove end-to-end sanitization.

ITAD planning with KYI can consider requirements assessment, inventories and serial numbers, data-media treatment planning, transportation and custody, disposition routing, and completion documentation. Actual delivery depends on site conditions, quantity, asset types, customer policy, and the required licensed transport or treatment partners. The customer still needs an authorized decision-maker to approve data and asset disposition. Scope, partners, timelines, and deliverables must be agreed in writing rather than promised as a fixed turnaround for every project.

Residual-value recovery may be considered as part of a company's refresh budget, but any offset against a new purchase depends on the contracting parties, invoice structure, and tax treatment. KYI's involvement in retirement or buyback does not imply it sells or procures replacement equipment. Start with an asset inventory and the customer's finance requirements, then document buyback proceeds, data-treatment charges, payment terms, and invoicing separately. Accounting, VAT, and disposal gains or losses should be assessed by qualified finance and tax advisers based on the actual transaction.